K-12 Safe Schools Planning
The Problem
Establishing school guidelines, policy statements and emergency response plans along
with all the supporting personnel contact information, mitigating tasks, etc. into
a Safe Schools Plan and keeping it current year after year is a virtual impossibility.
We see many good Safe School Plans, but most were written years ago and now are
unreliable and ineffective. With critical Plan information
changing on a frequent basis, activating an outdated and ineffective Plan could
result in a less timely response and undesirable results leading to questioning
the school’s due diligence.
The Solution
CPO has developed a methodology and supporting software system, CPOtracker™, which
has been effectively assisting the education sector in developing and maintaining
Safe School and Emergency Response Plans for over 5 years. The same methodology
and system has been in use effectively assisting some of the nation’s largest companies
for over 15 years. Yes, they have the same problem; developing and keeping Plans
current.
Service
While we have a proven methodology and software tool, we also know how important
support is in applying the methodology and system to your individual district and
schools. CPO provides training and application support as well as a Help Desk to
ensure success. We realize that developing and maintaining Safe Schools and Emergency
Plans is not a “one-time” project, but rather a living, ongoing effort.
Software Planning Tool
CPO’s plan management software, CPOtracker, is available in several editions designed
to fit any size district and budget. The district may purchase a perpetual license
and install the system on the district’s web server or the district may subscribe
to CPO’s Hosting Service, where CPO will maintain the CPOtracker system at the current
release, which will be available to any school authorized individual via any computer
having an Internet connection.
Applying CPO’s methodology and software system will allow you to always know the
degree of readiness of each school in the district as well as the District Office
and you will be able to produce supporting Readiness Reports.
- At the District Level, you will know which schools have and have not:
- Updated their school specific information
- Conducted periodic drills
- Performed designated mitigating tasks
- Produced an updated School Plan
- At the School Level:
- Know who is responsible for maintaining the policies, procedures and other documents
comprising the school’s Plan and what their update status is
- Know who is responsible for conducting fire and other drills, when they were last
performed and what, if any, issues relating to the task need to be addressed
- Easily maintain personnel contact and other Plan supporting information
- Automatically generate the Safe School Plan for implementation and distribution
whenever changing information within dictates
- The school can produce Readiness Reports indicating how ready the school is to effectively
respond to and recover from any emergency and disaster situation
REMS: Readiness and Emergency Management for Schools
The CPO methodology and CPOtracker system address all of the requirements for complying
with REMS grants; some of which are listed below:
- Complies with NIMS and ICS
- Incorporates the four phases of emergency management: Prevention-Mitigation, Preparedness,
Response and Recovery
- Training for school personnel and students in emergency management procedures
- Coordination with local law enforcement, public safety, public health, mental health
agencies and local government
- Provides the capability to communicate school emergency management policies and
reunification procedures
- Provides for “sustainability” via “accountability” to keep Plans current
- Roles and responsibilities are clearly defined
- Tabletop exercises and drills are conducted as well as full-scale exercises
- Plans are developed and are maintainable at the District Level as well as for each
individual school
- Procedures supporting all anticipated emergencies and infectious diseases including
pandemic planning
Partners in Education Preparedness
CPO has experience in developing and managing preparedness plans since the mid 1970’s.
During this period, CPO has selected the best of the best companies and consultants
to form strategic alliances that collectively provide the total solution to any
one school and district.
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Our key K-12 partner is Code Red Training Associates, a nationally recognized leader
in school safety, with an extensive background in training and successfully designing
and implementing emergency response plans and REMS grants in urban, suburban and
rural schools.
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